Prismo Group — Quality Reflects

Solution

The YIK system enables flexible and efficient programming of road crews to their full potential and provides both Prismo and clients with information in a timely and consistent manner. Clients can even have access to view the location of road crews at any time, because of the tracker facility built into the system. In addition, 3G technology is used to communicate between the trucks and Prismo offices. The system has an “In Vehicle PC” which talks back to the main computer and YIK can be accessed over the internet, making it available anywhere in the world.

Prismo have up to 85 crews working all over the UK at any one time so YIK provides an important link to enable Prismo to allocate the right resources, in the right location, to project and programme. Prismo is the only UK road markings contractor utilising a completely electronic system, enabling unrivalled quality management, service and efficiency. YIK – clear lines of communication

Applications

In Vehicle PC:

Each vehicle has an “in-vehicle PC”, so that communication is maintained between the office and crews on any issue. The system also allows the crews to load stock on and off the vehicle through batch number entry, ensuring ISO 9001 standards are maintained. Diagrams of road markings can be accessed through this for reference by road crews. The system automatically checks for new jobs every 3 minutes, however the crews can force a manual check, if needed. Prismo also have an internal intranet where all HR, Health and Safety and other policies are maintained, corporate company communications and monthly initiatives can be accessed by crews.

Daily Vehicle checks & Job Allocation:

A “Daily Vehicle Check” in accordance with VOSA requirements is completed and returned electronically for record keeping. The crew cannot start work without completing this. Crews will then receive the job instructions for the day and complete as shown. Tasks to the job can then be assigned as they are completed, and the relevant stock or product used on that day entered into the system. Once all the information has been entered, at the end of the day, the crew return their “Daily Record Sheet” back to the office for issue to clients and into Prismo’s billing system.

The Office System:

As the contracts and jobs are set up in YIK, from there, crews can be issued jobs and efficiently programme manage. In this system, the programmer can instantly see how many crews have been allocated jobs and each morning, the programmer in each depot will allocate crew members to vehicle. Crews that haven’t returned job sheets can be even sent a reminder. Completed job sheets and daily vehicle checks then ensure that the correct work has been done and the vehicles are in the correct working order.

Secure Billing and Accountability:

Prismo can accurately provide clients with daily information on what work has been progressed, current costs and accurate proof of work done and materials used.
The cutting-edge technology incorporated in YIK provides benefits that are fourfold; a genuine reduction in paper consumption and improvements in Prismo’s carbon footprint, the provision of daily information to the client that is completely accurate, the flexible and accountable programming of resources, and the health and safety of Prismo’s staff, contractors and the general public alike.

Advantages

• Daily real time information from the operatives on site, to the office, to provide accurate reporting for Prismo Clients
• Actual cost reports on a daily basis
• The ability to control vehicle defect records and control safety issues the very instant they occur
• The ability to present concise information to clients, reducing the number of queries. Guaranteed correct information enables client trust in Prismo’s working methods, and efficient presentation of information to client
• The ability to do effective P&L, stock control, wage costs on a daily basis and monitor productivity rates of individual crews

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